Some array formulas in this workbook refer to an entire column. In earlier versions of Excel, these formulas may be converted to NUM! What it means Beginning with Excel , array formulas that refer to an entire column will be converted to and displayed as NUM!
What to do In the Compatibility Checker, click Find to locate the array formulas that refer to an entire column so that you can make the necessary changes to avoid NUM errors. One or more defined names in this workbook contain formulas that use more than the characters allowed in the selected file format. These formulas will be saved but will be truncated when edited in earlier versions of Excel.
What it means When named ranges in formulas exceed the character limit that is supported in Excel , the formula will work correctly, but it will be truncated in the Name dialog box and cannot be edited. What to do In the Compatibility Checker, click Find to locate cells that contain named ranges in formulas, and then make the necessary changes so that users can edit the formulas in Excel Some formulas in this workbook are linked to other workbooks that are closed.
When these formulas are recalculated in earlier versions of Excel without opening the linked workbooks, characters beyond the character limit cannot be returned.
What it means When formulas in a workbook are linked to other workbooks that are closed, they can only display up to characters when they are recalculated in Excel The formula results might be truncated.
What to do Find the cells that contain formulas that link to other workbooks that are closed so that you can verify the links and make the necessary changes to avoid truncated formula results in Excel What it means When Data Validation formulas exceed the character limit that is supported in Excel , the formula will work correctly, but it will be truncated and cannot be edited.
What to do In the Compatibility Checker, click Find to locate cells that contain Data Validation formulas, and then use fewer characters in the formula so that users can edit them in Excel Some formulas contain arrays with more elements than are supported by the selected file format. Arrays with more than columns or rows will not be saved and may produce different results. What it means Beginning with Excel , you can use array formulas that contain elements for more than columns and rows.
In Excel , this exceeds the limit for array elements and might return different results. What to do In the Compatibility Checker, click Find to locate cells that contain array formulas that have more elements than are supported in earlier versions of Excel, and then make the necessary changes. All custom descriptions will be removed. Custom descriptions are not supported in Excel and will be removed. What to do No action is needed because all custom descriptions will be removed. For more information about how to resolve one or more of these compatibility issues, see What's New: Changes made to Excel functions.
Unsupported conditional formatting features can cause the following compatibility issues, leading to a significant loss of functionality. Some cells have more conditional formats than are supported by the selected file format. Only the first three conditions will be displayed in earlier versions of Excel. What it means Beginning with Excel , conditional formatting can contain up to sixty-four conditions, but in Excel , you will see the first three conditions only.
However, all conditional formatting rules remain available in the workbook and are applied when the workbook is opened again in Excel and later, unless the rules were edited in Excel What to do In the Compatibility Checker, click Find to locate cells that have conditional formatting applied that use more than three conditions, and then make the necessary changes to use no more than three conditions.
Some cells have overlapping conditional formatting ranges. Earlier versions of Excel will not evaluate all of the conditional formatting rules on the overlapping cells. The overlapping cells will show different conditional formatting. What it means Overlapping conditional formatting ranges are not supported in Excel , and the conditional formatting is not displayed as expected. What to do In the Compatibility Checker, click Find to locate cells that have overlapping conditional formatting ranges, and then make the necessary changes to avoid overlap.
One or more cells in this workbook contain a conditional formatting type that is not supported in earlier versions of Excel, such as data bars, color scales, or icon sets. What it means In Excel , you will not see conditional formatting types, such as data bars, color scales, icon sets, top or bottom ranked values, above or below average values, unique or duplicate values, and table column comparison to determine which cells to format.
What to do In the Compatibility Checker, click Find to locate cells that have conditional formatting types that are new in Excel and later, and then make the necessary changes to use only formatting types that are supported in the earlier versions of Excel.
Some cells contain conditional formatting with the 'Stop if True' option cleared. Earlier versions of Excel do not recognize this option and will stop after the first true condition. What it means In Excel , conditional formatting without stopping when the condition has been met is not an option. Conditional formatting is no longer applied after the first condition is true. What to do In the Compatibility Checker, click Find to locate cells that contain conditional formatting with the Stop if True option cleared, and then click Fix to resolve the compatibility issue.
This is not supported in earlier versions of Excel. What it means In Excel , you will not see conditional formatting in nonadjacent cells. What to do In the Compatibility Checker, click Find to locate cells that contain a conditional formatting type on a nonadjacent range, and then make the necessary changes to use conditional formatting rules that are available in earlier versions of Excel.
Some PivotTables in this workbook contain conditional formatting that may not function correctly in earlier versions of Excel. The conditional formatting rules will not display the same results when you use these PivotTables in earlier versions of Excel.
What it means Conditional formatting results you see in Excel PivotTable reports will not be the same as in PivotTable reports created in Excel and later. What to do In the Compatibility Checker, click Find to locate PivotTable report fields that contain conditional formatting rules, and then apply conditional formatting rules that are available in the earlier versions of Excel.
One or more cells in this workbook contain conditional formatting which refers to values on other worksheets. These conditional formats will not be supported in earlier versions of Excel. What it means In Excel , conditional formatting that refers to values on other worksheets is not displayed.
What to do In the Compatibility Checker, click Find to locate cells that contain conditional formatting that refers to values on other worksheets, and then apply conditional formatting that does not refer to values on other worksheets. One or more cells in this workbook contain conditional formatting using the 'Text that contains' format with a cell reference or formula.
What it means In Excel , conditional formatting that use formulas for text that contains rules is not displayed on the worksheet. What to do In the Compatibility Checker, click Find to locate cells that contain conditional formatting that uses formulas for text that contains rules, and then apply conditional formatting that is supported in earlier versions of Excel.
One or more cells in this workbook contain a rule that will not be supported in earlier versions of Excel because there is a formula error in its range. What it means In Excel , conditional formatting that use range-based rules cannot be displayed correctly on the worksheet when the range-based rules contain formula errors.
What to do In the Compatibility Checker, click Find to locate cells that contain range-based rules that contain formula errors, and then make the necessary changes so that range-based rules do not contain formula errors. One or more cells in this workbook contain a conditional formatting icon set arrangement that is not supported in earlier versions of Excel.
What it means In Excel , conditional formatting that displays a specific icon set arrangement is not supported and the icon set arrangement is not displayed on the worksheet. However, all conditional formatting rules remain available in the workbook and are applied when the workbook is opened again in Excle and later, unless the rules were edited in Excel What to do In the Compatibility Checker, click Find to locate cells that contain conditional formatting that display a specific icon set arrangement, and then make sure that conditional formatting does not display that icon set arrangement.
One or more cells in this workbook contain a data bar rule that uses a "Negative Value" setting. These data bars will not be supported in earlier versions of Excel. What it means In Excel , conditional formatting that contains a data bar rule that uses a negative value is not displayed on the worksheet.
What to do In the Compatibility Checker, click Find to locate cells that contain conditional formatting that contains negative data bars because the negative value format is set to Automatic in the New Formatting Rule dialog box or the Axis Settings have been set to Automatic or Cell midpoint in the Negative Value and Axis Settings dialog box, and then make the necessary changes.
One or more cells in this workbook contain conditional formatting which refers to more than discontinuous areas of cells. These conditional formats will not be saved. What it means In Excel , conditional formatting that refers to more than discontinuous areas of cells is not displayed on the worksheet. What to do In the Compatibility Checker, click Find to locate cells that contain conditional formatting that refer to more than discontinuous areas of cells, and then change the number of discontinuous areas of cells the conditional formatting refers to.
One or more cells in this workbook contain a data bar rule that uses a fill, border, or "bar direction" setting. What it means In Excel , conditional formatting that contains a data bar rule that uses a solid color fill or border or left to right and right to left bar direction settings for data bars is not displayed on the worksheet.
However, all conditional formatting rules remain available in the workbook and are applied when the workbook is opened again in Excel or later, unless the rules were edited in Excel What to do In the Compatibility Checker, click Find to locate cells that contain a conditional formatting data bar rule that uses a solid color fill or border or left to right and right to left settings for data bars, and then and then make the necessary changes.
Unsupported charting features can cause the following compatibility issues, leading to a significant loss of functionality.
A chart contains a title or data label with more than characters. Characters beyond the character limit will not be saved. What it means Chart or axis titles and data labels are limited to characters in Excel , and any characters beyond this limit will be lost.
What to do In the Compatibility Checker, click Find to locate the titles or data labels that exceed the character limit, select the titles or data labels, and then edit them so that they contain or fewer characters. Some formatting on charts in this workbook is not supported in earlier versions of Excel and will not be displayed. What it means Custom shape fills, shape outlines, and shape effects such as glow and bevel effects, or gradient line formatting are not available in Excel and cannot be displayed.
What to do In the Compatibility Checker, click Find to locate the custom formatting that is not supported, and then change that custom formatting to formatting that is supported in the earlier versions of Excel. Earlier versions of Excel only support the colors from the color palette. When the workbook is opened in an earlier version of Excel, all line colors will be mapped to the closest color in the color palette, and a chart may display multiple series in the same color.
What it means Beginning with Excel , there is support up to 16 million colors, but Excel limits the colors to those that are available on the standard color palette. Colors that are not supported will be changed to the closest color on the standard color palette, which may be a color that is already used.
What to do In the Compatibility Checker, click Find to locate the custom colors that are not supported, and then change the unsupported color formatting by using the standard color palette. This workbook contains charts with more data points than can be displayed by earlier versions of Excel. Only the first 32, data points per series in 2-D charts, and the first 4, data points per series in 3-D charts, will be displayed when the workbook is opened in a version of Excel prior to the current version.
What it means Beginning with Excel , you can use more than 32, data points per series in 2-D charts and more than 4, data points per series in 3-D charts.
This exceeds the limits of data points per series in Excel What to do In the Compatibility Checker, click Find to locate the chart that exceeds the limit of data points per series, and then make the necessary changes to keep data points within the limit. Unsupported graphics, object, and ActiveX features can cause the following compatibility issues, leading to a significant loss of functionality.
Any effects on this object will be removed. Any text that overflows the boundaries of this graphic will appear clipped. What it means Beginning with Excel , you can use special effects, such as transparent shadows that are not supported in Excel The special effects will be removed. Also, beginning with Excel , when you insert text in a shape that is wider than the shape, the text displays across the boundaries of the shape.
In Excel , this text is truncated. To avoid truncated text, you can adjust the size of the shape for a better fit. What to do In the Compatibility Checker, click Find to locate the objects that have special effects applied so that you can remove those effects as needed. What it means Embedded objects that are created in Excel and later cannot be edited in Excel What to do In the Compatibility Checker, click Find to locate the objects that contain text that will not be editable, and then make the necessary changes.
Uninitialized ActiveX controls cannot be transferred to the selected file format. The controls will be lost if you continue. What it means If a workbook contains ActiveX controls that are considered to be Unsafe for Initialization UFI , they are lost when you save the workbook to an earlier Excel file format. What to do If you open a workbook that contains uninitialized ActiveX controls, and the workbook is set to high security, you must first use the Message Bar to enable them before they can be initialized.
One or more objects in this workbook such as shapes, WordArt, or text boxes may allow text to overflow the object boundaries. Earlier versions of Excel do not recognize this option and will hide overflowing text. What it means Beginning with Excel , you can display text boxes on objects such as shapes and display the text beyond the boundaries of those objects. In Excel , text that overflows the boundaries of an object will not be visible.
What to do In the Compatibility Checker, click Find to locate the text box that contains text that overflows the boundaries of the shape, and then make the necessary changes to keep the text within the boundaries, and then turn the option to overflow text off Right-click the shape, Format Shape , Text Box category, Allow text to overflow shape check box.
This workbook contains Textboxes with text formatting not available in earlier versions of Excel. The text in the Textboxes will appear differently in the earlier versions of Excel. What it means Beginning with Excel , you can use a text box on objects such as shapes that displays more than one column of text. In Excel , the text will be displayed but in a different format.
What to do In the Compatibility Checker, click Find to locate the text box that displays more than one columns of text, and then make the necessary changes to display the text in one column only Right-click the shape, Format Shape , Text Box category, Columns button. Unsupported customization features can cause the following compatibility issues, leading to a minor loss of fidelity. These custom features will not be available in earlier versions of Excel.
What it means Because the Ribbon interface that was introduced with Office is very different from the menus and toolbars in Excel , any Quick Access Toolbar customizations that were made in Excel and later are not available in Excel What to do In Excel , you can add similar custom commands to toolbars and menus. The following unsupported feature can cause compatibility issues, leading to a minor loss of fidelity. This workbook will be read-only and shared workbook features will not be available when someone opens it in an earlier version of Excel by using a file converter.
To allow users to continue using the workbook as a shared workbook in earlier versions of Excel, you must save it in the file format of the earlier versions. What it means If you turn on the Allow changes by more than one user What to do Save the workbook to the Excel file format, and then work with that workbook in Compatibility Mode. When you open a workbook that was created in Excel , and you no longer plan for anyone to work on this workbook in this earlier version, you can convert the workbook to the current XML-based file format.
When you convert to the current file format, you will have access to all new and enhanced features and functionality that newer versions of Excel offer, and the file size will generally be smaller.
Convert the workbook to the current file format When you convert an Excel workbook, it is replaced with a copy of the workbook in the current file format of your choice. After the workbook is converted, it is no longer available in the original file format. Note The workbook is opened in Compatibility Mode. In Excel , click the Office button.
Tip If you do not want to see this message about converting workbooks, select the Do not ask me again about converting workbooks. To work in the current file format, click Yes to close and reopen the workbook. Save the workbook in the current file format If you want to keep a copy of the workbook in the original file format, instead of converting the workbook, you can save a copy of the workbook in one of the current file formats.
In the File name box, accept the suggested name or type a new name for the workbook. If the workbook contains macros that you want to retain, and you want to save the workbook as a template, click. When you open a workbook in Excel or later that was created in Excel , some features of the earlier version of Excel are not supported in the workbook. Unsupported features have either been replaced by new features and functionality, or they have been removed because they were rarely used.
Tip If features are not available on the ribbon but are still available in Excel, you can still use those features by adding them to the Quick Access Toolbar or the ribbon. The following Excel features may function differently, have been removed, or are not available on the ribbon.
You can use the AutoFormat feature to apply one of several autoformats to quickly format a range of data. Style galleries for tables, cells, and PivotTables provide a set of professional formats that can be applied quickly. You can choose from many predefined styles or create custom styles as needed. Styles replace AutoFormat as the simplest way to apply formatting to a range of cells. You can also still use the AutoFormat command, but you have to add the command to the Quick Access Toolbar first.
You can create an Excel list to make it easier to manage and analyze groups of related data in a worksheet. Excel lists are now referred to as Excel tables to match this feature in other Microsoft Office programs, such as Word and PowerPoint. You can use an insert row a special row in Excel lists to quickly add a new row of data at the end of a list.
The insert row is no longer available. To add new rows to a table, press TAB, or type, paste the data that you want to include just below a table. You can also insert rows to include additional rows of data.
When you create a table, a defined name for the same range is created at the same time. This name can be used to reference the table in formulas that use the new, structured referencing feature. Names that are used for lists in earlier versions of Excel might not meet the requirements for range names in Excel and later, and therefore cannot be used for referencing the table in formulas that use the new structured referencing feature.
To use table names in structured references, you must change the defined names. Two-way synchronization of Excel tables with SharePoint lists is no longer supported. When you export table data to a SharePoint list, you can only create a one-way connection to the data in the SharePoint list.
With a one-way connection to the data in the SharePoint list, changes that are made to the data in the SharePoint list can be incorporated in Excel and later. When you refresh the table data in Excel and later, the latest data from the SharePoint site overwrites the table data on the worksheet, including any changes that you made to the table data. In Excel and later,, you can no longer update a SharePoint list to include changes that you make to the table data in Excel, after that data has been exported.
To preserve a two-way connection, you have to keep the workbook in Excel file format instead of converting it to the Excel and later file format. For more information about how to replace or work around an unsupported feature, see the following articles:. Define and use names in formulas. Full row and full column references that are used in a workbook can include data in cells that are located within the row and column limit of Excel Full row and full column references automatically take into account the cells in the larger grid size of Excel and later.
Converting a workbook from an earlier version of Excel to the Excel and later file format can cause problems when full row or column references are used in that workbook, and data that was not meant to be included in the references has been entered in cells that are beyond the row and column limit of the earlier version of Excel.
Specific names that use a combination of letters and numbers such as USA1 , FOO , and MGR4 can be defined and used in formulas in Excel because they do not conflict with cell references. With a new limit of 16, columns, the columns in Excel and later extend to column XFD. In addition, Excel and later reserves names that start with XL for internal use.
When incompatible names are found when you convert a workbook from an earlier version of Excel to the Excel and later file format, you will be alerted about the conflict. External workbook references and functions that take string references such as INDIRECT are not updated — these references and functions must be changed manually.
VBA code that references incompatible names will not work and must be updated. But, it is recommended that you must take some preventive measures to avoid losing the data. One such important measure is backing up a copy of your workbook automatically. Doing so, will help you get back data in case the workbook is accidentally deleted or corrupted. With this, you instructed MS Excel to create a backup of every Excel file you create or open for work.
This article outlined the typical reasons resulting in a corrupt Excel or file, such as virus infection, bad sectors on drive, etc.
Further, it explained how using a professional repair tool such as Stellar Repair for Excel can come in handy when the manual methods to repair and recover Excel and file fails. But, keep in mind, a workbook may get corrupt again. And so, make sure to automatically backup your workbook to avoid losing its data. Trial Download is for Desktop or Laptop. Put your email id to receive the download link. You may fail to import tables from an older unsupported version of t How to Repair and Restore Excel File?
When an Excel file turns corrupt, the file might become inaccessible o Report abuse. Details required :. Cancel Submit. Excel and Excel use the same file formats, so no conversion is needed. How satisfied are you with this reply?
Thanks for your feedback, it helps us improve the site. Rohn MVP. Sounds like you have both and installed on the same computer.
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